Experience Letter Generator India 2026 (Free)

Sample details shown — replace them with your own.

Employee Details

Employee Full Name *

Employee ID (optional)

Designation at Time of Leaving *

Department (optional)

Date of Joining *

Last Working Day *

Company Details

Company Name *

Company Address (optional)

Authorised Signatory

Name of Signatory *

Designation of Signatory *

Options

Performance / Conduct Line Choose the wording that fits; you can edit the preview after generating.

Additional Note (optional) Leave blank to omit. Will appear as a separate paragraph before the closing.

This tool generates a standard template. Your HR or legal team should review it before issuing on company letterhead. If values look wrong, email [email protected].

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Sample details shown — replace them with your own. Use "Edit details" to change them.

Everything you need to know about experience letters in India

What is an experience letter (service certificate)?

An experience letter is an official document issued by an employer confirming that a person worked with the organisation. It states the employee's name, designation, period of employment (joining date to last working day) and usually includes a line about their conduct and performance. It is also called a service certificate or experience certificate.

Experience letter vs. relieving letter: what is the difference?

These are related but distinct documents that many organisations issue together as part of the full-and-final settlement:

Aspect	Experience Letter	Relieving Letter
Purpose	Confirms who you are, what you did and for how long	Confirms you have been formally relieved with no dues pending
Key content	Designation, tenure, conduct	Acceptance of resignation, notice period served, clearance
Needed for	Background verification, future employer onboarding	New employer onboarding, proof of clean exit
Issued by	HR department	HR or Reporting Manager
Timing	On the last working day or with the full and final settlement	On or around the last working day

What must an experience letter include?

A valid experience letter should contain all of the following. Missing any of them can cause problems during background verification:

✓Date of issue

✓Employee full name

✓Designation at time of leaving

✓Date of joining

✓Last working day

✓Conduct / performance statement

✓Authorised signature and name

✓Company name and address on letterhead

When should the employer issue it?

No central law sets one deadline for every employer. Industrial establishments with 300 or more workers must follow their standing orders under the Industrial Relations Code, 2020, and service certificates on exit are a standard part of standing orders, so check yours. The Ministry of Labour's Compliance Handbook for Employers also says employers will be encouraged to issue service certificates when workers are retrenched or discharged. In practice most employers issue the letter on the last working day or with the full and final settlement. Wages due on exit must be paid within two working days under section 17 of the Code on Wages, 2019, so there is little reason to hold the letter back for weeks. If it is withheld, write to the HR head, then to the state labour department.

Can an employee be denied an experience letter?

Employers sometimes withhold experience letters when there is a pending dispute, a training bond, or a notice-period shortfall. If there is no genuine pending claim, withholding the letter is hard to justify and can be raised with the labour department, or with the certifying officer where standing orders apply. Keep all resignation and acceptance communications in writing.

Tips for HR teams issuing experience letters

Use official company letterhead with the company seal or stamp.
Double-check dates against your HRMS before issuing. Errors in joining or leaving dates are the most common cause of background verification failures.
Be consistent in your conduct language. Choose one standard phrase (good / excellent / satisfactory) and use it uniformly, reserving negative language for formal disciplinary cases only.
Store a digital copy in the employee file. Future reference checks are common years after the employee has left.
If your organisation uses digital signatures, use a signature that is valid under the Information Technology Act, 2000 and check that the background verification agency accepts it.

How to write an experience letter

Check the joining date, last working day and final designation against your HRMS records.
Enter the employee, company and signatory details in the generator.
Pick a neutral conduct line. Keep criticism out of the letter; disciplinary records belong in the personnel file.
Print the letter on company letterhead and have an authorised signatory sign and stamp it.
Issue it on the last working day or with the full and final settlement, and keep a copy on file.

Which letter do I need?

Experience letter (this page): proves where you worked, in what role and for how long. Background checks ask for it.
Relieving letter: confirms you were released from duties on a stated date after your notice period. New employers ask for it at joining.
NOC (No Objection Certificate): says the employer has no objection to one named step, such as a new job, visa, passport, loan or course.
Salary certificate: confirms current employment and pay for a bank loan, visa or rental agreement.

Frequently asked questions

What is an experience letter?

An experience letter (also called a service certificate or experience certificate) is an official document issued by an employer confirming employment. It states the employee's full name, designation, period of employment and usually a note on conduct and performance. It differs from a relieving letter, which states that the employee has been released from duties on a given date.

Is an experience letter mandatory when leaving a job in India?

No central law requires every employer to issue one. Industrial establishments with 300 or more workers must follow their standing orders under the Industrial Relations Code, 2020, and those usually provide for a service certificate on exit. For everyone else it is standard practice rather than a statutory duty. A future employer will almost always ask for it during background verification, so request it before or on your last day.

What is the difference between an experience letter and a relieving letter?

An experience letter confirms your employment history: who you are, what you did and for how long. A relieving letter is a clearance document stating the company has accepted your resignation, your notice period was served or waived, and you were relieved from a specific date. Many companies issue both, sometimes combined in one letter.

Can an experience letter be on plain paper?

It should be on official company letterhead with the authorised signatory's name, designation and the company seal or stamp. Plain-paper letters are sometimes accepted from small organisations, but banks, government bodies and large employers often question them. At minimum, include the company name, CIN or GST number, address and a signed statement.

What details must be in an experience letter?

The date of issue, the employee's full name, employee ID (optional but useful), designation at the time of leaving, department, date of joining and last working day, a statement about conduct, and the name, designation and signature of the authorised HR or management representative. The company name, address and ideally CIN or GST number should appear on the letterhead.

How long does it take to get an experience letter in India?

Many companies issue it on the last working day or with the full and final settlement. There is no universal statutory deadline for the letter itself, but wages due on exit must be paid within two working days under section 17 of the Code on Wages, 2019. If your company is taking longer, follow up with HR in writing and keep a record.

What if my employer refuses to give me an experience letter?

Send a written request by email to HR asking for the experience and relieving letters. If there is no response within 15 days, escalate to the HR head or legal team. If that fails, complain to the state labour department, or to the certifying officer if your establishment has standing orders. Keep your offer letter, resignation acceptance and payslips as proof of employment.

Experience Letter Generator India 2026